Staff records and imports
Add people individually or preview a CSV. Staff records and sign-in accounts stay separate until you link them.
From the first upload to the final review.
Explore the workflows available in early access. Start with people, fleet and time; add school transport setup when it fits your company.
People who can manage their own part.
Company-controlled access, with less document chasing.
Invitations and permissions
Invite workers, managers and office staff. Choose who can upload documents, submit time and report issues.
Document review with history
Drivers upload their own files. Managers approve or reject with feedback, keeping earlier submissions and expiry details.
A complete record of the everyday fleet.
Keep readiness, maintenance and responsibility connected.
Vehicles and assignments
Country-specific registrations, current assignments, assignment history and archives that preserve records.
Renewal dates and reminders
MOT, tax, insurance, servicing and your own renewal requirements. Keep unknown and not-applicable dates distinct.
Maintenance and defect evidence
Record servicing, costs and suppliers. Drivers report issues and upload photos; managers assign and resolve them with repair evidence.
Hours with the right context.
Useful timesheets without losing the connection to the work.
Route and work references
Connect a recurring work reference with its people and vehicle.
Timesheet collection
Record start/end times and breaks in your company timezone, including overnight work.
Review and export
Approve or reject submitted time with notes, then download approved hours for your next process.
Keep the school day and its changes connected.
Optional early-access workflows for school and SEND operators. General fleets can leave this setup out.
Recurring AM/PM planning
Connect drivers, PAs and vehicles to effective assignments, school calendars and service days. Preview conflicts before saving.
Dated changes and crew information
Record cover, cancellations, leave and absence. Manage ordered stops and passenger lists, with company-controlled access for assigned crew.
Attendance and pay preparation
Review recorded work and explicit adjustments, preserve corrections and export reviewed monthly records. This does not transfer money or file tax payroll.
Your company, your workspace.
Practical controls for the people running the business.
Separate company access
A person can belong to multiple companies without mixing their staff, vehicle or document records.
Records you can take with you
Company administrators can export their workspace records and private attachments with a completion manifest.
Help with the next step
Guided setup links, import templates, usage information and an in-app support request/reply queue.
Check the fit before you commit.
Fleetspace is in early access. Try your own operating process and discuss any requirements before moving it into day-to-day use. Live tracking, booking/dispatch, route optimisation and tax payroll are outside this product. Document records and reminders support your review; they do not certify legal or council compliance.
Talk through your requirements →START WITH ONE PAYROLL CYCLE
Test the route-to-payroll workflow with your own policy.
Use representative records for a small group of drivers and Passenger Assistants, run the month in parallel with your current process, then compare the reviewed export before relying on it.